Board Member Application
Are you interested in becoming a PIECES Board Member for the upcoming academic year 2022/2023? Do you want to be part of a great association with more than thirty members, organize projects all around the globe, and have an even bigger impact?
The association is comprised of the Vice President, President and 6 different departments with different functions: Projects, Education, Finance, Sponsoring, Events & Marketing .
The following descriptions help you to find out which position suits you best. Please read them carefully before you apply. After you have decided for which position you would like to apply, fill out the Application Form and attach your CV and motivation letter (in one PDF-File). We are looking forward to receiving your application!
Which Position Suits You Best? Find Out Yourself!
President (6 ECTS)
As the President of PIECES, you are responsible for organising and planning PIECES' activities. You need to set short-term and long-term goals and need to make sure to implement them successfully. You need to coordinate the different departments, work together with the Board and Active Members and supervise them. In addition to that, you need to cultivate the relationships with PIECES' stakeholders. Your tasks also include lending a helping hand to the departments should the need arise, solve problems and create reports for the Supervising Professor and the Advisory Board.
The perfect candidate is fluent in English, able to lead and work in a team, driven, communicative, open-minded, good at networking, able to motivate others and posses problem-solving skills.
As a Vice-President, you are involved in many projects of the organisation. Together with the president, you make sure that the activities of the different departments are well coordinated, with an overall view of the organisation. In this goal, you help the president in the preparation and structuration of the board meetings, the long-term planing of the activities of the organisation and the support of the other board members whenever it is needed. Additionally, you are responsible for the development and maintenance of the website and all other IT related activities. So if you are well organised, able to work in a team and willing to take on responsibility, the position of Vice-President is a good fit for you!
Head of Projects
As Head of Projects, you are responsible for the organization of the projects and the selection of volunteers. To organize the projects you will have to choose a team and lead it to achieve successful projects. This experience helped me develop my organization and leadership skills. Preparing the selection process of the volunteers was also a wonderful experience, since I had the opportunity to put myself in the position of the interviewer and gain a new perspective on interviews. All in all, being Head of Projects is ideal for those of you looking for the chance to take on responsibilities, improve your organizational- and problem-solving skills.
Head of Education
The Education Department creates the teaching material, which is distributed to the volunteers during the projects. As PIECES is active in different areas and as the ages of participants vary, it is crucial to adapt to the given circumstances and to create suitable and professional teaching material. By meeting previous volunteers and talking about their teaching experiences, you get unique insights, which help you to create the materials according to the project conditions. Your tasks will consist of the expansion of the PIECES Teaching Booklet. Furthermore, you will help organising the bi-annual Coaching Day for the volunteers. You should be able to think creatively and come up with new ideas. Good collaboration and teamwork skills are necessary to work professionally.
Head of Marketing
The Marketing Department aims at increasing PIECES’ reputation inside and outside of the University. We obtain this goal by advertising to our target group through different channels such as social media, flyers, our website and presence at info events. As Head of Marketing, you will not just create flyers, videos and other promotion material but you will work alongside your fellow Board Members and your Active Members. By coming up with new ideas to do marketing, you will gain professional experience in your field and obtain important soft skills when working in a team. You are a good fit in case you have a creative mind, you write flawlessly in English and/or German and you have a clever and intriguing way of expressing yourself. The abilities to work in a team, under stress as well as being able to take initiative on your own is crucial to ensure further growth and prosperity.
Head of Sponsoring and Finance
The Sponsoring & Finance Department is responsible for everything that touches Pieces’ finances. You will be raising funds, ensuring in-kind sponsors for our events, and maintaining a good relationship with our current and past sponsors. By contacting companies, foundations and service clubs, you will gain experience in how to communicate in a professional way. You get creative by coming up with new ideas to raise money.
Additonally, you will be in charge of preparing all the relevant finances such as budgets, year-end reports, account statements, etc. You will work closely together with the other departments to achieve our financial goals. This position is right for you if you have a high affinity with numbers, can work in a structured and organized manner, and pay close attention to detail. The ideal candidate has some fluency in German, is outgoing and good at networking, while being keen on making a good impression.
Head of Events
The Events Department is responsible for the creation and organization of fun events that bring people together, raise awareness and money for our PIECES projects. By joining our club, you are able to put your ideas into practice to organise external events open to anyone, such as speaker events, parties, bake sales, and the annual tombola on the one hand, and on the other hand, club-internal social gatherings for PIECES members. You will experience great teamwork, gain communication skills, take over responsibility and get to know many people. You should be a driven, extroverted person with good teamwork skills, be creative to come up with event ideas, have a flair for attracting a crowd and of course be good at scheduling.
Ask us Anything!
The Recruiting Process
Our application portal for the next Board opens up on the 18th of April 2022.
First application period: Ends on the 9th of May
Second application period: Ends on the 20th of May
The two application periods help us to organize the interviews so we can ensure that you will have the best possible experience with PIECES and receive all necessary information on time.
Each application will be forwarded to the current Board Member of the respective department. According to the number of candidatures, the Board will either interview all candidatures for their department or only interview candidates with outstanding candidatures.
We strongly advise you to send in your application on a desktop/laptop. Other devices (especially IPad Pros) have been known to only sporadically work with our application form. All of our applicants will receive a mail within 24h which will confirm their successful application.